Incident reporting in the modern working environment

Included in this kind of incident reporting system are things like forms, which are obviously electronic in their format and these will incorporate incident reporting forms. These are designed to guide those who are using the system through the process of filling in data on the incident reporting forms. These forms can then be partly filled in and then sent on to the senior members of staff such as health and safety personnel for them to add more specifics to them. This incident reporting also means that there is the incident reporting provision for emails to automatically notify a person in the health and safety department and management teams at the time that another member of staff begins to enter the data onto the incident reporting.

Another incident reporting procedure is the occasion that there can be a defined workflow that will be automatically used depending on which user is working on a form. This means that staff will only be given information that is relevant to them and not receive any unauthorised information and the incident reporting system will inform them that they need to complete a risk assessment if necessary. For major incidents there are also an incident reporting systems for this, which will automatically create the relevant form of both the general and police versions. There are also incident reporting reports that provide data on the amount of accidents that have occurred in a certain period of hours worked. The incident reporting gives a breakdown of the incidents, including the location and age of the person, the incident reporting gives an assessment of its seriousness, causes and the amount of days work lost as a result of the accident.

Using incident reporting systems

Businesses and organisations can record accidents, using an incident reporting system. There is a type of incident reporting form that can help that is based on a ‘workflow’ system. This is a system that collects reports that have been created by both management people and by all other employees. The reports are communicated via the email system to the officers in charge of health and safety in regard to reviewing them and dealing with the incident reporting forms.

The incident reporting systems help those who are in the management roles, who would be expected to bring up and suggest to others action to take to remedy situations. They should also be responsible to separate and classify (also in the incident reporting procedure) the accidents that are work related, along with illnesses and events which have occurred which were dangerous. This kind of incident reporting system is able to run on all MS applications and can be enabled with many browsers.

The way that incident reporting works

The system usually consists of a ‘details’ window which a person then fills in the relevant data on the incident reporting. Then the type of accident has to be inputted and this field is usually found under the title of ‘occurrence’, which will then automatically change the other choices on the page according to the ‘occurrence’ chosen. For example, if you entered ‘a fall’ into the incident reporting screen then this would bring up relevant boxes for you to select what type of fall it was, the place where the fall happened, the time and date of the accident with the shift type also. The incident reporting can also record the unit where it took place and any witness to the incident and also the quite important detail of who reported the fall in the first place on the incident reporting.

The incident reporting system can be used to document if the person who fell was taken to hospital as a result of the accident and indeed, where they were taken for treatment. The incident reporting allows the user to submit a number of comments onto the system without difficulty and also makes it very easy for the user to navigate back and forth between screens in the incident reporting system.

Incident reporting systems can make your working life easier

If a person has an accident or is involved in an incident then there should be a process in place so that this event can be accurately and very quickly recorded – you can use incident reporting to do this. This data that staff have recorded can then be passed onto risk managers and similar staff, to find out what the causes were according to the incident reporting, and then decide on potential action for the future to hopefully prevent the same thing happening again. These changes can then be implemented, according to the data in the incident reporting systems database.

Further Information

AIRSWEB™

Sample image A powerful system that will manage an organisationï¿½s entire HS&E programme, with particular emphasis on the processing and analysis of incident-related data, and the management of associated actions, costs and communications. AIRSWEBï¿½ users have been able to significantly improve their health and safety performance and have found it to be beneficial to their profitability.

RISK ASSESSMENT

Sample image Stand-alone system or an integrated module of AIRSWEB™. This application provides a comprehensive framework for managing all the essential components of operational and security risk assessment. The system has been developed around the HSE 5 step approach to risk assessment and will enable your organisation to assess and manage potential risks easily and efficiently.

PROACTIVE SAFETY SYSTEM (PASS)

Sample image Stand-alone system or an integrated module of AIRSWEB™. PASS is used by organisations committed to improving their safety record through a carefully structured observation-based behavioural safety programme. The system promotes an inclusive, sustainable positive safety culture by monitoring all aspects of safety performance and measuring the effectiveness of an organisation's health and safety policy.